Privacy and Security


Welcome to Lucas AI, where we're transforming healthcare technology and conversational AI to ignite a passion for medical practice among healthcare providers. Our core mission? To provide innovative solutions that prioritize your privacy and the safety of patient data. We’re here to reassure you that when it comes to privacy regulations and policies, we don’t just follow the rules – we aim to set new standards. Our dedication to data protection and compliance is matched only by our commitment to enhancing patient care integrity.

Secure Data Transmission

Our healthcare app employs robust encryption protocols to safeguard all electronic protected health information (ePHI) during transmission.
Network Security

Our app utilizes state-of-the-art technical safeguards to protect ePHI from unauthorized access during network transmission.
Preserving Data Integrity

We've implemented advanced security measures to detect and prevent unauthorized modifications to ePHI throughout its lifecycle, from transmission to disposal.
Controlled Access

We maintain strict policies and procedures governing access to ePHI, including workstations, transactions, programs, and other relevant mechanisms.
Access Management

Our electronic information systems housing ePHI are governed by rigorous technical policies, ensuring that only authorized individuals and software can access sensitive data.
Staff Authorization

We've established comprehensive procedures for authorizing and supervising team members who handle ePHI or work in areas where it may be accessed.
Automatic Session Termination

Our systems feature automatic log-off functionality, ending inactive sessions after a specified period to enhance security.
Emergency Protocol

We've developed and implemented robust procedures to ensure necessary ePHI access during emergencies without compromising security.
Access Revocation

Our company has clear protocols for promptly terminating ePHI access when an employee leaves or when access is no longer appropriate.
Identity Verification

We employ stringent authentication procedures to confirm the identity of individuals or entities requesting ePHI access.
User Tracking

Each user is assigned a unique identifier, allowing for precise tracking and management of system access.
Comprehensive Workforce Security

Our policies ensure appropriate ePHI access for authorized staff while preventing unauthorized access attempts.
Audit Mechanisms

We've implemented multi-layered audit controls, including hardware, software, and procedural measures, to monitor and examine all ePHI-related system activities.
Data Protection

Our company enforces strict policies and employs advanced technologies to safeguard ePHI against unauthorized alterations or destruction.
Access Monitoring

Our system actively tracks login attempts and flags any suspicious activities.
Cybersecurity Measures

We employ advanced software to detect, prevent, and report potential malware threats.
Employee Cybersecurity Education

All staff members, including management, undergo comprehensive security awareness training.
Ongoing Security Updates

We regularly implement security patches and updates to maintain system integrity.
Emergency Facility Access

We have protocols in place to ensure facility access for data recovery and emergency operations.
Comprehensive Disaster Response

Our policies address various emergency scenarios, including natural disasters and system failures, to protect electronic Protected Health Information (ePHI).
Regular Contingency Testing

We periodically test and revise our contingency plans to ensure effectiveness.
Equipment Relocation Safeguards

Before moving any equipment, we create an exact, retrievable copy of ePHI when necessary.
Robust Data Backup Strategy

We maintain precise, retrievable copies of all ePHI through established backup procedures.
Data Recovery Protocol

Our team has implemented procedures to restore any lost data efficiently.
Critical Operations Continuity

We have measures in place to maintain critical business processes and ePHI security during emergencies.
Data Disposition Policy

We follow strict policies regarding the final disposition of ePHI and associated hardware or media.
Dedicated Security Officer

A designated security official oversees the development and implementation of HIPAA-compliant policies.
Workstation Security Guidelines

We have detailed policies governing workstation functions and physical surroundings for ePHI access.
Comprehensive Breach Reporting

Our business associates are required to provide all available information for individual notifications in case of a breach.
Breach Notification Details

Business associates must identify affected individuals in their breach notifications when possible.
Timely Breach Disclosure

We mandate prompt notification from business associates upon discovery of any ePHI breach.
Incident Response Protocol

We have a system to identify, respond to, and document security incidents and their outcomes.
Breach Notification Timeframe

Business associates must report breaches within 60 days of discovery, barring law enforcement delays.
Facility Maintenance Records

We maintain documentation of all security-related repairs and modifications to our facilities.
Business Associate Agreements

We require compliant agreements from all business associates handling ePHI.
Subcontractor Compliance

Our business associates must ensure subcontractors adequately protect ePHI.
Incident Reporting Chain

Business associates and subcontractors are obligated to report any security incidents or breaches.
Vendor ePHI Protection

We only allow business associates to handle ePHI after ensuring they have appropriate safeguards.
Group Health Information Security

Any agent handling group health plan information must agree to implement adequate security measures.
Documentation of Assurances

We maintain written contracts documenting security assurances from all business associates and contractors.
Long-Term Documentation Storage

Our healthcare app maintains a comprehensive archive of all security-related documentation. This includes our policies, procedures, actions, activities, and assessments as mandated by HIPAA regulations. We securely store these records for a minimum of six years, starting from either the creation date or the last effective date, whichever occurs later. This practice ensures we have a robust audit trail and can demonstrate ongoing compliance with healthcare data protection standards.